Privacy Policy
Who We Are and What this Policy Is
Welcome to Shubheksha Advisors, located at [insert address], and its subsidiaries around the world (collectively “Shubheksha Advisors,” “we,” “us,” “our,” etc.). We are a leading talent advisory firm serving many of the world’s most respected organizations. Our range of services includes, but is not limited to: (i) executive search; (ii) executive assessment, development, and coaching; (iii) board advisory (such as board evaluation and board succession assistance); (iv) C-Suite succession planning; (v) team development; (vi) organizational design; (vii) diversity and inclusion; and (viii) digital transformation (together with other services, our “Services”). For more information on our Services, please visit shubheksha.net. Our consultants deliver these Services globally from offices in over 36 countries.
We value the privacy of our clients, candidates, and other users of our Services (“you,” “your”) and are committed to safeguarding your personal data and information in accordance with applicable laws. This privacy policy (“Policy”) outlines how, to what extent, and for what purposes we collect and process personal data and information.
At Shubheksha Advisors, we take our responsibility for processing your personal data and information seriously, whether provided to us through our website, email, social networking sites, in person, or otherwise.
Definitions
In addition to terms defined elsewhere in this Policy, the following terms shall have the meanings ascribed to them below throughout this Policy:
”Candidate” refers to any candidate, interested person, or Client employee or board member, who is considered, evaluated, assessed, coached, or developed by Shubheksha Advisors in connection with the Services;
”Client” refers to any of the organizations or individuals who contract our Services;
”Personal Information” refers to any information that either (a) personally identifies a natural person; or (b) pertains to an identifiable natural person, i.e. someone who can be identified, directly or indirectly, in particular, by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to his or her physical, physiological, genetic, mental, economic, cultural or social identity, or (c) constitutes individually identifiable information about an individual consumer collected by us online through our website and that we maintain in an accessible form, or that (d) we are otherwise required to protect under applicable data privacy laws (including, but not limited to, national, international and supranational data protection and privacy laws, directives, regulations and comparable legal acts). Examples of Personal Information include your contact details such as your name, email address, birthday or phone number as well as information about your professional education and experience, skills, preferences, membership in professional organizations, etc.;
”Processing” (and variations such as ”Process”) refers to any operation or set of operations which is performed on Personal Information or on sets of Personal Information, whether or not by automated means, such as the collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, blocking, restriction, erasure or destruction;
”Sensitive Personal Information” refers to Personal Information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the Processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation;
”Site” refers to https://shubheksha.net/ and all web pages hosted at that domain
How We Process Your Personal Information
3.1 For our Services
We conduct our Services based on data held by or made available to Shubheksha Advisors.
If you are interested in becoming a Candidate for one of our Services, you can provide us with information about your personal and professional background (“Candidate Information”), which we may consider as part of the relevant Services. For instance, you may provide this information directly to one of our consultants or upload your CV through our Site.
Providing any Candidate Information is entirely voluntary. While it is generally true that the more information you share with us, the better we can assess you and/or your potential suitability for or within an executive or similar management position, we advise against disclosing to us any Candidate Information that is likely of little or no relevance for the respective Client Service.
If you share Candidate Information with us, we may follow up with you using the contact details you have provided to clarify any questions we may have or obtain additional information from you. If you are a Candidate for Services related to executive search, we may also (i) assess your professional profile and search for information about your personal and professional life publicly available via social media services (e.g., Facebook, Google, LinkedIn, Twitter, etc.) or on the Internet, or within data you have previously disclosed to us, provided such information might be important for the relevant Services; and (ii) obtain Personal Information about you from third-party data providers (e.g., BoardEx), ensuring that such third-party data providers are legally permitted or required to disclose such information to us. Any resulting information will be considered Candidate Information and processed as described below, along with the Candidate Information you initially provided us.
Depending on your interaction with us, your Candidate Information processed by Shubheksha Advisors and/or selected partners may include (i) your contact details (name, address, phone number, email address, etc.), (ii) your biographical data, (iii) information about your professional education, (iv) your educational credentials, professional diplomas, and certificates, (v) information and responses to evaluative measures, surveys, and interviews, and (vi) any Sensitive Personal Information you choose to disclose and explicitly consent to. If you are a Candidate for Services related to executive search, your Candidate Information may also include (vii) your employment and compensation history, (viii) data on your suitability for Client opportunities compiled as part of assessments of your professional profile, (ix) information about your personal and professional life publicly available via social media services or otherwise on the Internet, or from third-party data providers, which might be important in connection with the relevant Services, (x) information related to your travel for interviews within a recruitment process, facilitated by us through selected partners, such as your name, email address, phone number, passport number, date of birth (if mandatory), travel destination(s), and means of transportation, and (xi) in appropriate circumstances and in accordance with applicable local law, diversity information (such as your racial or ethnic background, gender, disability, age, sexual orientation, religion or beliefs, and/or socioeconomic background). Some of this information is considered Sensitive Personal Information, and stricter data and other protection measures required by applicable law will apply.
Our legal basis for collecting and using your Candidate Information for the Services depends on the Processing activity involved and the context in which it was obtained. It may be based on our legitimate business interest or on your consent.
As part of the Services, your Candidate Information may be processed for the following business purposes:
Providing Services on behalf of our Clients, which may include processing your Candidate Information within your own integration, assessment, coaching, or development as part of respective assignments for our Clients;
Operating the databases where your Candidate Information is stored; and
Analyzing your information using analytical tools and comparing the results against other Candidates or potential Candidates, including categorization of Candidates through profiles developed by the software, to assist us in conducting Services.
If you are a Candidate for Services relating to executive search, your Candidate Information may be processed for the additional business purposes of:
Executing searches for potential Candidates on behalf of Clients that have an opening for an executive or similar management position or for a board directorship, including assessing your suitability for Client opportunities, introducing you to Clients as a Candidate, verifying your educational credentials, professional diplomas and certificates, using your diversity information to provide Clients with diverse pools of qualified Candidates, and ensuring that you will not be recruited on behalf of another Client unless you request consideration for other opportunities;
Informing you of open executive or similar management positions potentially suitable for you;
Sending you information or materials that we believe you may find interesting, such as reports, research, invitations to networking events, or information regarding our Services, publications, and surveys; and
Approaching you as a Client contact for the introduction of other Candidates or as a source of information about potential Candidates for third-party Clients.
At no point will your Candidate Information be used for purposes other than providing the Services for which your Candidate Information has been intended.
Your Candidate Information will mainly be processed by and on behalf of Shubheksha Advisors. However, depending on how and where the Services need to be performed in your individual case, your Candidate Information may be shared with:
Consultants and administrative staff: Your Candidate Information will be available to the consultants and administrative staff of Shubheksha Advisors in various countries worldwide for the purposes of providing the Services;
Clients: If you are a Candidate for Services relating to executive search, we might disclose excerpts of your Candidate Information such as your professional education and employment history with particular Clients in order to confirm whether such Clients might be interested in you as a Candidate with respect to an opening for an executive or similar management position they have informed us of. The information disclosed will be limited to what is necessary for this purpose. We will not disclose the entirety of your Candidate Information or otherwise introduce you to any Client in detail without first obtaining a consent from you;
Selected partners: Your Candidate Information might be processed by selected partners with whom we may work on specific projects when providing Services, including third-party travel agencies;
Software service and application providers: Your Candidate Information may be processed by the software service and application providers as our processors (such as Microsoft Corporation or Zoom Video Communication, Inc), located anywhere in the world, subject to binding contractual obligations to only process your Candidate Information in accordance with our prior written instructions and to apply measures to protect the confidentiality and security of your Candidate Information, together with any additional requirements under applicable law; and
IT infrastructure service providers: Your Candidate Information will be stored on servers located. The servers are operated by and accessible to designated employees of Shubheksha Advisors as well as third-party service providers acting on behalf and as per instruction of Shubheksha Advisors, for the purposes of website management, information technology, and related infrastructure provision.
In this context, please be aware that various Shubheksha Advisors companies, most of the third-party service providers operating the servers and some of our Clients or selected partners we might disclose excerpts of your Candidate Information Similarly, the countries your Candidate Information, or parts thereof, might be transferred to in accordance with the above may not be found to provide an adequate level of protection by jurisdictions. However, we have taken appropriate safeguards to require that your Candidate Information will remain protected in accordance with this Policy. These include implementing the Commission’s Standard Contractual Clauses for transfers of Personal Information within the Shubheksha Advisors group of companies and our third-party service providers and selected partners, which require all of them to protect Personal Information they process from the EEA.
3.2 Personal Information Pertaining to Children
Our Services are not intended for use by minors, and we do not seek to collect information from minors. If a parent or guardian of a child believes that their child may have provided Personal Information to us, please contact us using the details provided in the “How to Contact Us” section below, and we will delete that Personal Information in accordance with applicable law and this Policy.
Our Data Security
Protecting your Personal Information is a priority for us. We employ suitable technical and organizational measures and safeguards to prevent unauthorized access, unlawful Processing, and unauthorized or accidental loss of your Personal Information. This includes, for instance, encrypting your communication with us on the Site using the Secure Sockets Layer (SSL) protocol.
Your Rights
In accordance with applicable law, you have the right to: (i) receive information about your Personal Information that we Process; (ii) request the correction or completion of any incorrect Personal Information that we Process; (iii) request the deletion of Personal Information that we Process; (iv) object to our Processing of your Personal Information or request restrictions on how we Process such Information; and (v) request to receive your Personal Information in a structured, commonly used, and machine-readable format, and to ask us to transmit that Personal Information to you or directly to a third party. To make such a request, please use the contact details provided in the “How to Contact Us” section below.
How we Retain Your Personal Information
We will retain your Personal Information as long as we have ongoing consent or a legitimate interest to do so. It’s important to note that even after our relationship with you has ended, your Personal Information may still be necessary for our current or future legitimate business purposes. For instance, we may need to retain certain Personal Information: (i) for our business records; (ii) to establish, exercise, or defend our legal rights; (iii) to demonstrate compliance with applicable laws; or (iv) to fulfill our obligations towards our Clients regarding Services in which you may have been involved.psum dolor sit amet, consectetur adipiscing elit. Ut elit tellus, luctus nec ullamcorper mattis, pulvinar dapibus leo.
Amendments to This Policy
We may occasionally modify our business activities and/or our policies and procedures regarding the Processing of Personal Information. In such cases, we will, in accordance with applicable law, update, supplement, or replace this Policy as necessary. When changes are made to the Policy, we will post the updated version and revise the effective date listed at the beginning of the Policy.
If required by applicable law, we will provide you with advance notice of any changes to this Policy and an opportunity to object to such changes. If you choose to object, the changes will not apply to your Personal Information, but it may affect your ability to use our Services. We will explicitly inform you of the consequences of objecting or not objecting, as required by law.
Sales and Sharing of Personal Information
Some data collection on our website by third parties for interest-based advertising and other marketing or analytics tools may be considered a “sale” or “sharing” under privacy law or “targeted advertising” under local data protection laws. You or your authorized agent can request to opt out at any time using the Do Not Sell or Share My Personal Information link at the bottom of this page. You also have the option to enable an online tool that automatically communicates your opt-out preferences, such as the Global Privacy Control (“GPC”). When we detect such signals, we will process them as a request to opt out of sales and sharing of Personal Information.
We will not discriminate against you for exercising your opt-out rights. Your authorized agent may submit an opt-out request on your behalf after providing proof of authorization in accordance with law.
Sensitive Personal Information
If we collect, use, or share Sensitive Personal Information, we restrict its use or disclosure to permitted business purposes in accordance with law.
How to Contact Us
We welcome your questions and comments regarding this Policy and our privacy practices. Please reach out to us using the details below, and we will endeavor to respond to you promptly: